SIBCR's mission is to improve the health and well-being of Veterans through research and education conducted at both the Seattle and Tacoma VA Puget Sound Health Care System. SIBCR is dedicated to supporting research and education efforts by facilitating collaborative research projects with other federal agencies, voluntary health organizations, nonprofit professional societies, academic institutions and for-profit companies.

SIBCR is an Equal Opportunity Employer. No phone calls please.

Go to: Grants and Contracts Manager | Research Coordinator - CESATE


Date Posted: 9/25/18

Full-time, Exempt/Salary

How to apply


The Garcia laboratory in the Department of Medicine at the University of Washington and the VA Puget Sound is looking for a highly motivated postdoctoral fellow, who is interested in studying signaling networks related to mitochondria and muscle wasting in cancer patients and in skeletal muscle samples.

The research team is interested in elucidating comprehensive signaling networks that control muscle mass and function with the goals to identify and characterizing novel mechanisms of muscle atrophy in the setting of cancer. We are particularly interested in the role of mitochondria and hormonal signaling including androgens.

Applicants should have a Ph.D. degree or equivalent in the field of the life sciences, a strong publication record, and good spoken/written communication skills.

Highly desirable:
Backgrounds/skills include expertise in: 1) Clinical/translational research, 2) Muscle metabolism and mitochondrial function, and 3) molecular biology in cancer or metabolic diseases. The postdoctoral fellow will work in a highly interactive laboratory environment and collaborate with clinical experts, molecular biologists, and biochemists.

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Date Posted: 7/9/19

Full-time, Salary/Exempt

How to apply


The Grants and Contracts Manager is responsible for managing the overall pre- and post-award grants management process including preparation, submission, and management of a portfolio of grant and contract applications and awards from external funding sources, including Federal, State, voluntary health agencies and foundations. The Grants and Contracts Manager supports a core group of investigators with assessing grant application objectives and planning. This person also contributes to and supports Sponsored Programs team process improvement and management initiatives.


  • Bachelor’s degree.
  • At least 3+ years of experience in an independent role managing federal grants.
  • Database experience and knowledge of various electronic grant submission systems.
  • Exceptional customer service skills dealing with both technical and professional staff in a collegial setting.
  • Strong familiarity with federal rules, regulations and standards and the ability to effectively communicate this information to our investigators and staff.
    Ability to work as a team member with a high degree of reliability, accuracy and productivity.
  • Must have high attention to detail and strong writing skills.
  • Strong organization and time management skills and the ability to multi-task and organize work-load relative to deadlines in a highly detailed position.


  • Assembles and submits a large volume and variety of grant proposals – ensuring compliance with external funder application instructions and policies, and internal SIBCR/VA requirements;
  • Maintains knowledge of the submission and reporting requirements, including the electronic submission process, for various federal and non-federal funding agencies;
  • Negotiates grants and contracts and resolves issues with a high degree of customer service;
  • Perform post-award management duties for a portfolio of diverse projects, overseeing the administrative aspects of reporting and reconciliation, subawarding, monitoring project bugets and status, and prior approval requirements
  • Researches federal statutes and regulations to ensure the institute remains in compliance with laws and government policies;
  • Liaises frequently with grant sponsors and serves in a pivotal role to provide guidance on the various sponsor rules and regulations to our investigators and staff;
  • Assists as needed with inter-agency reporting such as UW effort reporting, FSRS reporting, clinicaltrials,gov, etc.
  • Assists with annual reports and renewals as needed to ensure SIBCR stays in compliance with the regulatory offices such as the Human Research Protections and Animal Welfare Assurance;
  • Interacts collegially with the SIBCR HR and Accounting for grants and contracts management purposes

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Date Posted: 10/4/19

Full time/Non-exempt

How to apply


The Research Coordinator will be working on complex research studies within the VA Puget Sound Center of Excellence in Substance Addiction Treatment and Education (CESATE) and will aid in research development, data collection, and other activities to carry out CESATE research program goals. The primary responsibilities of the Research Coordinator will be to oversee and manage the day to day details of the NIDA funded study, "Impact of medical and recreational marijuana laws on cannabis, opioids and psychiatric medications: National study of VA patients, 2000 – 2024". This position will require an individual who understands the principles of scientific investigations and who is capable of in-depth understanding of a study protocol. The candidate must possess strong scientific, organizational, and interpersonal skills. A BA/BS or higher is required; a degree and/or experience in scientific research-related field is ideal. The position is full-time; Monday through Friday approximately 8:00 – 4:30 pm. The salary is based on the applicant’s research experience and includes benefits.


Under supervision and guidance from CESATE Investigators, the Study Coordinator may be tasked with responsibilities listed below. The ultimate range of responsibilities will be tailored to the Study Coordinator’s experience and availability and project needs.

  • Assist with generation of study regulatory materials and lead the maintenance of study regulatory records in compliance with regulations, preparation of study documents for audits, maintain approval of study from the Institutional Review Boards (IRB) and VA Research and Development Committees.
  • Execute funded study protocols while ensuring compliance with Institutional Review Board and VA policies guidelines.
  • Develop procedures and manage acquisition of study data, including becoming proficient with requesting data from the VA Data Access Request Tracker (DART).
  • Serve as the primary contact between the study team and VA Informatics and Computing Infrastructure (VINCI). This will involve communicating with the local and remote data teams regarding needed data elements and working with the VINCI contact to ensure that the appropriate data elements are provided in a timely manner.
  • Develop and enact methods to ensure quality control of study data and sharing of data across study sites in compliance with all required protocols and directives.
  • Establish necessary collaborations with other research and/or administrative staff and maintain working relationships with colleagues.
  • Assist with the clerical and administrative support of the project, including conducting day-to-day study administrative tasks such as meeting planning, scheduling, and coordination required across study sites.
  • Provide regular reports to PI and/or Project Director, attend supervision meetings, and attend research team meetings, discuss study progress, identify problems and recommending solutions.
  • Assist with grant submissions and manuscript preparation, including preparing applications, conducting literature reviews, and other tasks as needed.
  • Maintain computer access, required trainings.
  • Perform other related duties as required.
  • Opportunities to conduct qualitative interviews, qualitative data coding, and perform study participants assessments may also be available.

Position Requirements:

  • Excellent attention to detail
  • Excellent organizational skills
  • Excellent interpersonal and communication skills
  • Ability to multi-task
  • Works well with a team and independently
  • Motivated to be involved in research activities
  • Knowledge of research compliance regulations
  • Excellent knowledge of English grammar and composition to effectively create and edit independent correspondence
  • Experience using the Microsoft Outlook, Word, Excel, Access

Desirable Knowledge and Experience:

  • Experience with electronic medical record systems
  • Experience with public or private health care or health research studies and knowledge of regulatory requirements for VA research studies
  • Experience using data management and statistical software packages

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